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523 – Student In Grades K-8 Without Enrollment Record Exit Code Who Do Not Appear In Following School Year

Article Contents

ERROR

A K-8 student was reported in the previous school year with an Enrollment Record that did not have an Exit Code (codes 201, 202, 210, 211, 212, 205, 206, 208 or 209) and the student does not have an Enrollment Record reported in the current school year. Either report an appropriate Enrollment Record in the current year or report an Enrollment record containing an Exit Code during the appropriate year.

DETAILS

A student reported as enrolled in the prior school year, was not exited from enrollment the previous year or this. And since the student is not enrolled in any other schools (as reported by ADVISER) this year, where are they?

FIX

If the student was enrolled last school year and continued to be enrolled this, send enrollment information into ADVISER for the current school year. The updates should be made in your SIS and then sent into ADVISER.

If the student should have been exited in the prior school year there are two possible fixes, depending on the time of year:
If a collection window is open (Follow Up) districts can make changes to prior school year data. Using your SIS, send the appropriate exit code into ADVISER for the prior school year. This is the preferred method to fix the error.
However, once the Follow Up window is closed, updates to the prior school year are no longer feasible. In this case, an enrollment record will need to be sent in the current school year before school started. For example, some districts use a July 1 enrollment date so they can exit the enrollment on July 2. This removes the student from membership, while avoiding the membership count day (Oct 1) and exits the student from enrollment for the current school year.

Please contact the helpdesk at ADVISERHelp@NebraskaCloud.org if further guidance is needed.

Updated on May 7, 2021

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