ERROR DESCRIPTION
Student in 7th through 12th grade was reported with an Enrollment record with an Exit Type code of 202 “Dropout” in the previous year, but has an Enrollment record on or before October 1st in the subsequent School Year. Contact the NDE Service Desk to see what corrections are necessary.
DETAILS
The student is enrolled in grades 7-12 and had an enrollment record in the previous school year with an Exit Withdraw Type of “202” (Dropout). As of October 1 of the current school year, the student has been enrolled in a public school district and is no longer considered a dropout.
Note: Enrollment definitions can be found in the ADVISER Data Elements guide for the appropriate school year in the ADVISER Resource website. The “Guidance for Reporting Dropouts” document can also be found on the website in the ADVISER Data Guidance section.
FIX
If the ADVISER Follow-Up Collection is open (the calendar can be accessed on the ADVISER Resource website) the district will update the student’s previous year enrollment record “Exit Withdraw Type” code to an appropriate Withdraw Type for the student’s situation in the SIS and submit the updated information to ADVISER.
If the ADVISER Follow-Up Collection is closed and a student’s enrollment record for 7th or 8th grade needs to be updated, the district must submit a “Request to Submit Data Late or Make Data Changes” in the Consolidated Data Collection (CDC) section of the NDE Portal. This request allows the district to ask for the previous year’s enrollment record to be updated, including changing the Exit Withdraw Type from “202” (Dropout) to a code more appropriate for the student’s situation. Once the NDE Service Desk receives the request, the district will be notified when the review process begins and will receive updates as the request is processed. Please note, the review process may take several weeks to complete.
If the ADVISER Follow-Up Collection is closed and a student’s enrollment for 9-12 grade needs to be updated, the district must submit a “Graduation Cohort Resolution Request (Optional)” in the Consolidated Data Collection (CDC) section of the NDE Portal. This request allows the district to ask for the previous year’s enrollment record to be updated, including changing the Exit Withdraw Type from “202” (Drop Out) to a code more appropriate for the student’s situation. Once the NDE Service Desk receives the request, the district will be notified when the review process begins and will receive updates as the request is processed. Please note, the review process may take several weeks to complete.