ERROR DESCRIPTION
Students enrolled in grades 9, 10, 11, and 12 have a blank value in the Expected Graduation Year.
DETAILS
All students who enroll in a district in grades 9, 10, 11, and 12 (including Foreign Exchange Students) must be assigned an Expected Graduation Year. The Expected Graduation Year (Graduation Cohort Year) should be reported as four years from the Fall of the school year the student has entered ninth grade for the first time. This information will set the student’s cohort year during the ADIVSER End of Year Collection.
Once a student’s cohort year has been locked into the ADIVSER data, any changes to the expected graduation year in subsequent school years will not affect the official cohort year.
Example: If the student is a first time 9th grader in 2017-2018, the student’s cohort is 2021 (2017 + 4).
When the school year is 2020-2021 and it is determined the student will not graduate until 2022, if the
district changes the Expected Graduation Year to 2022 the cohort year will remain 2021.
Note: The Expected Graduation Year details can be found in the ADVISER Data Elements guide for the appropriate school year in the ADVISER Resource website.
FIX
If the student is enrolled in grades 9-12 in the current school year, determine their expected graduation year based on their first enrollment in 9th grade, update the Expected Graduation Year field in the SIS, and submit the updated information to ADVISER.
If the student is not enrolled in 9-12 grade in the current school year, update the grade level in the enrollment record in the SIS and submit the updated information to ADVISER
If the student is enrolled in 9-12 grades and the ADVISER Follow-Up Collection is closed, the district must complete a “Graduation Cohort Resolution Request (Optional)” in the Consolidated Data Collection (CDC) section of the NDE Portal. Through this request, the district can ask for the previous year’s enrollment record to be updated. Once the NDE Service Desk receives the request, the district will be notified when the review process begins and will receive updates on its progress. The review process may take several weeks to complete.