ERROR DESCRIPTION
Children who are reported with a Special Education Part C program but who will be age 3 as of 8/31 should be transitioned to a Special Education Part B Program on 9/1. Please ensure the Special Education Program that is in effect as of 9/1 reflects the appropriate services and setting for the child’s age, or verify the student’s birth date is correct in the ADVISER Person ID system.
DETAILS
As of August 31st of the current school year, the student is three years old. Therefore, the student should be reported under “05” (IDEA Part B) for the “Special Education Program” element in the Special Education Program record on September 1st of the current school year.
Note: Special Education Program definitions can be found in the ADVISER Data Elements guide for the appropriate school year in the ADVISER Resource website.
FIX
If the student is three years on or before August 31st, update the Special Education Program to “05” (IDEA Part B) in the Special Education Program record in the SRS or SIS and submit the updated information to ADVISER.
If the student is three years old after August 31st or younger, verify the date of birth in ADVISER Person ID.
If the student’s date is incorrect, complete the following in ADVISER Person ID:
- In the student’s information screen, click on the blue “Edit Student” link
- Update the date of birth for the student
- Click the “Update Student” button
The update in ADVISER Person ID will be synced with ADVISER Validation in an overnight process. Verify the update in ADVISER the following day.